Information about my policies regarding scheduling, cancellations, refunds, rescheduling, travel expenses, and more. By booking services, you agree to these policies and all the policies found on our privacy policy, cookie policy, and terms of service.
Please carefully read these policies and ask questions prior to booking!
Payment
Payment is due in full up front when you book. Payment is non-refundable. If you prefer payment via Venmo, contact me directly.
Client Contract and Intake Paperwork
After booking, you will be directed to complete a new client contract. This is important as it establishes expectations for both of us and guarantees you get the service you are paying for as well as outlines expectations for our time together. A client contract is required for all clients. If you do not sign the contract, I cannot take you on as a client. If I do not get a signed contract, your session may be canceled.
Intake paperwork allows me to prepare for your session as your assessment begins immediately upon booking. It is important that you complete it as it helps me get basic background information on you, your home, and your cat(s). Please complete this at least 24 hours in advance. Failure to complete the paperwork means I won’t have a chance to begin my assessment ahead of time and that we may run out of time during our actual session.
Cancellation, Rescheduling, and No Shows
I understand that schedules change and things happen. However, canceling and rescheduling affects not only me, but other clients or potential clients. Because of that, I allow rescheduling up to 3 days ahead of your scheduled session. You can reschedule directly using Calendly.
Anything less than 3 days can be rescheduled one time for a $25 fee to account for the impact on myself and others. If you cancel or reschedule less than 24 hours ahead of your scheduled appointment, you forfeit your payment and will be required to pay a new fee to reschedule.
If you cancel your session more than 24 hours in advance and pay the rescheduling fee, you may use the fee you payed toward another booking for up to 6 months from date of purchase.
CAC reserves the right to limit further rescheduling or requiring an additional fee in cases of repeated reschedules even if they are outside the 3 day window to reschedule. In extreme cases, CAC reserves the right to refuse further reschedules. Consultation charges will not be refunded in these cases.
If you change your mind about doing an in person session, you are welcome to switch to a virtual consultation by letting me know. Note that I must be notified of the change before leaving or you may forfeit some of your consultation time and that travel fees are non-refundable with the exceptions outlined below.
Not showing up for appointments without canceling ahead of time will result in forfeiting the time and travel fees for that appointment and/or CAC refusing further services in situations of repeated no shows. It is always better to contact us to cancel your appointment or let us know you are running behind than just not showing up. Any appointment where there has not been any contact with Class Act Cats for 10 minutes past the start of the scheduled appointment time will be considered a no show.
Session Expiration
Part of the benefit of working with me that it helps keep you on track. If you go too long between sessions, people tend to be less successful and little problems build up. It ultimately creates more work for all involved!
Because of this, sessions expire 6 months after purchase. For people who purchase a package of 8 or 10 sessions, this time frame is extended to 12 months. Most people use their sessions within this timeframe without problems.
On the off chance you decide you don’t want to use some of your sessions, I offer the option to donate the sessions to a local rescue. You just need to notify me in writing that you do not intend to use your remaining sessions and that I have permission to offer them to a rescue.
Refunds
Your consultation fee covers all aspects of your time working with me including the time I spend before and after our sessions reviewing your case and gathering information. I may also provide some suggestions and homework before your session. In other words, I begin doing work for you as soon as you book! Booking a session also blocks off time that someone else will not be able to book a session, including time before and after the session. Because of this, all sales are final and I do not offer refunds. If something comes up, you will be allowed to reschedule in accordance with our rescheduling policy.
All cat product sales are final and non-refundable.
Rescheduling fees are non-refundable.
When dealing with animals, responses to any intervention are unpredictable and depend on many factors. CAC cannot guarantee the success of any intervention and no refunds will be given for unsuccessful interventions. If CAC does not feel we can effectively address your problem, you may be recommended to seek services elsewhere.
In Person Sessions Expectations
In person sessions require additional travel and resources. It is important that you are prepared for our appointment.
It is extremely important that all involved are safe and as distraction free as possible. Please ensure minimize disruptions during our appointment and try to limit comings and goings.
As we have all learned from the COVID-19 pandemic, diseases can be spread easily. If you or anyone in your home are feeling ill, please switch your appointment to a virtual session. Class Act Cats reserves the right to end the appointment in cases of illness.
Class Act Cats reserves the right to require masking and will respect your request to wear a mask if desired.
In situations where safety may be compromised for other reasons, Class Act Cats reserves the right to end the session at any time. Remainder of the session time will be forfeited.
Class Act Cats reserves the right to refuse in person sessions for any reason at its sole discretion including due to, but not limited to, weather, distance, illness, safety, or situations where a virtual session would be in the best interest of your cat(s).
Winter In Person Session Policies
Weather in Minnesota can be unpredictable, especially from the months of November to April. During these months, the following additional policies apply to in person sessions:
- In cases of forecast extreme weather conditions or poor road conditions, I may temporarily limit my service area for in person sessions. Updates will be posted on social media and clients will be contacted directly if they are affected.
- Sessions may be converted to virtual sessions if I deem conditions are dangerous or are forecast to become dangerous. This also applies if you or anyone in your household has been diagnosed with or is exhibiting symptoms of winter respiratory illnesses including COVID-19 or influenza. Rescheduling fees will be waived in these situations and travel fees will be refunded. You will also be allowed to reschedule without penalty less than 24 hours ahead of your session only in situations of weather and illness related cancelations/reschedules.
- Generally, first sessions will be allowed to be conducted in home and follow ups will be done virtually unless I deem it necessary that another in person session will be beneficial.
- Weather conditions are at my sole discretion and determination (I am the one coming to you!). Examples of extreme weather include, but are not limited to, heavy snowfall, blizzard or blizzard like conditions, extreme cold temperatures, or any conditions that may cause ice to develop on roadways. This policy also includes any situation where roadways have not been safely plowed or I am unable to safely drive due to recent extreme weather.
Communication and Session Frequency
It is important that, during the process of addressing behavior problems, you are an active participant in order for the interventions to have the greatest chance of succeeding. This includes regular check ins as determined during our sessions. Most sessions include some sort of follow up between sessions, generally for 30 days afterward (except for Zoomies sessions). I do an initial check in with clients, but after that let you decide when and how much you want to check in during that time. It’s already included in the price of your sessions so you are encouraged to ask questions and update me on how you are doing.
In situations where I have not heard from you for more than 2 months, you may be required to schedule a longer session or a new consultation session to go over changes that have occurred as often a lot will have changed! This requirement is at my discretion and will not apply in all cases. Please make sure you are remaining in touch during our time together.
I generally will not respond to e-mails, texts, or other messages after 9 pm or before 9 am. Please allow up to 48 hours for a response.
In some cases for minor questions or clarifications, e-mail or text may work to communicate. However, you may be asked to schedule a session or phone call for more complicated problems.
After your e-mail/text follow up is complete, you are ALWAYS welcome to send me updates on how you and your cats are doing. I love hearing from clients who have been doing well! I especially love if people send me cute cat pictures, just saying…
Termination of Client Relationship
I am here to help you and your cat(s). At times the process may be frustrating or I may suggest things you don’t want to do. I will continue to work with you as long you have payed for and within the best of my abilities.
It is important that all involved feel safe while we work together so in extreme cases, Class Act Cats reserves the right to terminate the client relationship or refuse further services. Situations where this may occur include, but are not limited to:
- Situations where safety of Class Act Cats staff, clients, cats, or other animals may be compromised or where there is a perception they may be compromised
- Harassment or discrimination of any kind including making disparaging remarks about someone based on their identities.
- Threats of violence or actual violence toward CAC staff, clients, cats, or others.
- Refusal to adhere to CAC’s other policies.
- Threats including blackmail or demanding additional uncompensated services
Class Act Cats reserves in its sole discretion if any of the above apply. Refunds will not be issued if client relationship is terminated.
I love working with clients and their cats so I really don’t want to have to terminate any clients so this is not my first choice of actions. Please be kind, respectful, and safe and I will do the same back. We’re on the same team!
